What are the costs associated with forming a permanent road division? Are there other fees required once the division is established?A $350 application fee is required. This deposit will be used to defray the initial costs associated with division formation. Formation charges exceeding the initial $350 deposit can be recovered from the division's first year assessment. There may be additional costs incurred in order to meet formation requirements, such as charges by an engineer to prepare a map or legal description. These charges are paid directly to the service provider. The division must also pay a fee to the California State Board of Equalization, based on their fee schedule.
Once established, a division will be charged annually as follows:
- A negotiated fee (approximately $1.00 to $3.00 per parcel) to the Auditor for processing costs;
- The cost of an insurance policy covering the Division's roads;
- Administration fees which are specific to the work required in each division, fees include:
cost of staff time spent administering the division is paid to the
Administration Division of Public Works. Administration includes such
activities as processing purchase orders, preparing bid documents and
contracts, and reviewing and monitoring the budget for each division.
Because this is a direct billing for time worked, this cost will vary
greatly with each division and is dependent upon the number of calls
and issues requiring staff involvement;
- The cost associated with the budget preparation, monthly reconciliation, and general division activities are spread to all divisions;
- While there is no "average" division, annual division administration fees usually range from $1000 to $5000 per division per year.
- Any and all road work is paid from each respective division's account. Road work within a division is governed by the County's Informal Bidding Procedure Ordinance and Public Works contract law. Licensing, Bonding and compliance with prevailing wage standards are required.